Transport Supervisor
About the role
People Project is recruiting on behalf of its client operating in the manufacturing sector for an experienced and results-oriented Transport Supervisor to oversee fleet operations, vehicle maintenance, driver scheduling, fuel management and transport coordination. The successful candidate will ensure the company’s fleet operates safely, efficiently and cost-effectively, supporting the smooth movement of goods, coordination of staff transport and other operational requirements. Responsibilities: - Plan and coordinate daily vehicle allocation and routes based on operational requirements and requests from relevant departments. - Assign duties to drivers and prepare weekly driver shift schedules and rosters. - Coordinate transport requirements for the movement of goods, materials and staff, as applicable. - Monitor daily vehicle movements and utilization through tracking systems or other approved mechanisms. - Prepare and submit daily fleet movement reports and other operational reports as required. - Conduct regular checks to ensure vehicles are available, roadworthy, clean and fit for purpose. - Coordinate staff transport arrangements and ensure reliable service delivery. - Identify operational bottlenecks and implement measures to improve fleet utilization and efficiency. - Plan, coordinate and supervise preventive maintenance schedules for all company vehicles. - Coordinate vehicle servicing, inspections, repairs and maintenance activities conducted in-house or by external service providers. - Maintain accurate vehicle maintenance records, service histories and repair documentation. - Monitor vehicle condition and ensure defects identified through driver checklists or inspections are addressed promptly. - Follow up on maintenance activities to minimize vehicle breakdowns and operational downtime. - Identify maintenance requirements and submit timely requisitions for spare parts and other necessary supplies. - Coordinate with procurement, stores and external garages to ensure timely availability of required parts and services. - Monitor repair costs and ensure maintenance work is completed to acceptable standards and within approved budgets. - Authorize and monitor fuel consumption in accordance with approved company procedures. - Review fuel usage against vehicle mileage, routes, operating schedules and expected consumption levels. - Investigate unusual fuel consumption patterns and report discrepancies or suspected misuse. - Maintain accurate fuel records and prepare periodic fuel consumption reports. - Recommend and implement measures to reduce fuel costs, unnecessary vehicle usage and other fleet operating expenses. - Monitor expenditure on maintenance, repairs, spare parts and other transport-related costs. - Promote efficient driving practices and responsible use of company vehicles. - Supervise drivers and ensure duties are performed in accordance with company procedures and operational schedules. - Monitor driver attendance, punctuality, conduct, productivity and compliance with assigned routes and schedules. - Conduct regular checks to verify the validity of drivers’ licences and ensure drivers are authorized to operate their assigned vehicles. - Ensure drivers complete vehicle inspection checklists before and after use, as required. - Promote defensive driving, road safety awareness, vehicle care and responsible driving behaviour. - Address driver-related operational issues and escalate disciplinary or serious safety matters to management. - Coordinate driver briefings and communicate changes to routes, schedules and operational requirements. - Ensure all vehicles have valid registration, insurance, roadworthiness documentation and other applicable permits and licences. - Monitor expiry dates and initiate renewals in good time to avoid operational interruptions or regulatory penalties. - Conduct regular and random vehicle checks to verify documentation, cleanliness, general condition and compliance with company standards. - Monitor traffic fines and follow up on the timely resolution of traffic violations. - Maintain an updated fleet register containing vehicle details, assigned drivers, documentation status, maintenance schedules and other relevant information. - Ensure vehicle records and operational documents are properly maintained and readily accessible. - Coordinate with the Security Department and relevant internal stakeholders in handling road accidents, traffic violations and other vehicle-related incidents. - Ensure accidents and incidents are reported promptly in accordance with company procedures. - Assist in collecting relevant information, maintaining incident records and coordinating follow-up actions. - Monitor the resolution of traffic-related matters and ensure required documentation is submitted to the relevant parties. - Identify recurring accident or traffic violation patterns and recommend preventive measures. - Prepare daily, weekly and monthly fleet performance reports in accordance with company guidelines. - Report on vehicle availability, utilization, fuel consumption, maintenance expenditure, breakdowns, traffic fines and other relevant performance indicators. - Maintain accurate records of vehicle inspections, maintenance, fuel usage, driver schedules and operational activities. - Identify opportunities to improve transport efficiency, reduce operating costs and extend vehicle service life. - Provide management with timely updates on fleet performance, operational challenges and resource requirements. How to apply: Apply through the People Project recruitment portal: https://peopleproject-co-limited.careers-page.com/jobs/9f39bf6c-c5aa-4b86-94f8-4bf1acd5eeda
Key requirements
- A Diploma or Bachelor’s Degree in Transport Management, Logistics and Supply Chain Management, Fleet Management, Automotive Engineering or a related field.
- Relevant training or professional certification in fleet management, transport operations or vehicle maintenance.
- A minimum of 3 years of relevant experience in fleet management, transport supervision or transport operations.
- Experience supervising drivers and coordinating daily vehicle movements, routes and schedules.
- Practical knowledge of vehicle maintenance planning, servicing, repairs and breakdown management.
- Experience monitoring fuel consumption, fleet operating costs and vehicle utilization.
- Familiarity with vehicle documentation, road safety requirements, traffic regulations and compliance monitoring.
- Experience working in manufacturing, distribution, logistics, Fast-Moving Consumer Goods (FMCG) or a similar operational environment.
- Strong organizational and leadership skills.
- Ability to minimize vehicle downtime while ensuring compliance with applicable transport and road safety regulations.