Technical Assistant - Accounting
About the role
The Central Corridor Transit Transport Facilitation Agency (CCTTFA) is looking for a Technical Assistant - Accounting at its Permanent Secretariat in Dar es Salaam. The role supports donor funds financial management, advances clearance, ERP data entry, financial reporting and audit readiness, and reports to the Director of Finance and Administration. This is a one-year contract, renewable subject to performance, operational need and availability of funds. Responsibilities: - Assist in the development, management, and monitoring of donor-funded project budgets. - Support payment processes by ensuring that donor expenses comply with applicable donor conditions and guidelines. - Prepare financial reports according to agreed timelines and donor-specific templates. - Record donor expenditures, income, and other related transactions in the ERP system. - Perform month-end, quarterly, and annual reports in accordance with CCTTFA procedures. - Prepare payment vouchers for all donor-funded accounts, payment schedules, and transaction files for review and approval by authorized officers. - Ensure proper filing of all documents related to donor projects. - Follow up with user departments, suppliers, and service providers to ensure that documents meet donor requirements, including approvals, delivery evidence, and tax documents. - Support direct stakeholder payments and physical follow-up where officially authorized, while maintaining complete evidence of delivery and acknowledgement. - Prepare for internal and external audit readiness. - Support internal and external audits. - Support and maintain an up-to-date register of staff, travel, activity, and operational advances, including due dates and clearance status. - Review advance-retirement submissions for completeness and arithmetic accuracy before forwarding them to the Accountant for accounting review. - Issue timely follow-up reminders on outstanding clearances, refunds, and supporting documents under the direction of the Director of Finance and Administration. - Prepare periodic ageing summaries of outstanding advances and unresolved transaction items for management review. - Enter or upload approved transaction data and supporting references into the ERP system as assigned, subject to review and posting controls. - Maintain supporting registers for payments, advances, contracts, suppliers, statutory documents, and recurring financial obligations. - Perform routine checks for missing references, duplicate entries, incomplete attachments, and inconsistencies between physical files, registers, and the ERP system. - Prepare exception lists and submit identified discrepancies to the assigned reviewer for correction or further action. - Support ERP-based reports as required by CCTTFA. - Establish and maintain orderly hard-copy and electronic finance files in accordance with CCTTFA filing standards, retention requirements, and standard operating procedures. - Maintain a controlled movement log for original financial documents and follow up on their return to secure custody. - Prepare complete document packs required for internal audit, external audit, management review, and authorized verification exercises. - Follow up on reconciling items and outstanding documentation with banks, user departments, and relevant institutions as instructed. - Support implementation and tracking of agreed audit and compliance actions relating to finance records and transaction documentation. How to apply: Send your application letter, detailed CV and relevant academic certificates to: vacancy@centralcorridor-ttfa.org Address the application to: The Executive Secretary, Central Corridor Secretariat, P.O. Box 2372, Dar es Salaam, Tanzania. Deadline: 16 October 2026 at 23:59.
Key requirements
- Bachelor’s degree in Finance, Accounting, Commerce, Business Administration with a finance or accounting specialization, or another closely related field from a recognized university
- At least five (5) years of relevant experience in finance operations, accounting support, payment processing, financial records management, or a comparable function
- Experience in a regional, intergovernmental, international, or donor-funded organization (added advantage)
- Working knowledge of financial procedures, internal controls, procurement documentation, and audit support requirements
- Practical experience using an ERP or accounting system
- Knowledge of Odoo, Sage, QuickBooks, or a comparable platform (desirable)
- Strong Microsoft Excel and Word skills
- Accuracy and close attention to documentary detail
- Integrity, confidentiality, and sound judgment when handling financial information
- Strong organization, prioritization, and deadline-management skills
- Ability to follow established procedures and escalate exceptions without delay
- Effective written and verbal communication and constructive follow-up skills