Finance & Grants Officer - Njombe
About the role
Supports financial administration, grants management, budget monitoring, donor compliance, subrecipient oversight, reporting, audits, and financial analysis for FHI 360 programs in Njombe. Responsibilities: - Monitor subawardee financial and management performance within the region in coordination with EpiC technical and program staff. - Conduct regular site visits to subawardees to check compliance, follow up on special award conditions, and provide capacity-building support and coaching. - Review subawardee documentation, including monthly invoices, timesheets, receipts, and program reports, and submit documentation to the EpiC Tanzania head office. - Prepare and manage the regional budget and monitor activities and expenditures against budgets and workplans. - Prepare financial reports and other documentation in accordance with EpiC directives. - Perform or review bank, balance sheet, vendor, inventory, and other reconciliations as needed. - Assist in developing subawardee budgets and provide financial capacity-building assistance to subawardee staff. - Coordinate with the Finance Manager on audits and assist with implementation of audit recommendations. - Support project procurement by reviewing vendor selection analyses and ensuring adherence to procurement requirements. - Prepare project activity, pipeline, and budget reports for compliance with USG and FHI 360 standards. - Ensure timely closure and submission of monthly and other required financial reports. - Support the development of national and regional program activity budgets with program staff. - Review payments to ensure documentation and processes comply with FHI 360 cost principles. - Conduct compliance reviews and third-party confirmations for regional payments. - Review accounting transactions to ensure costs are charged to the correct codes before release to the accounting system. - Maintain an updated database of service providers and review payment requests and deliverables. - Educate relevant parties regarding programs, procedures, and eligibility criteria. - Document complex issues and clearly articulate written conclusions. - Analyze financial statements and business operations, determine compliance, and make recommendations. - Maintain the integrity of systems, internal controls, and data, including recommending improvements. How to apply: Submit an application letter, CV/resume, copies of certificates, and the names and contact details of three professional referees. Apply online through the FHI 360 External Career Portal: https://fhi.wd1.myworkdayjobs.com/en-US/FHI_360_External_Career_Portal/job/Njombe-Tanzania/Finance---Grants-Officer--Njombe_Requisition-2026201525
Key requirements
- Financial management and grants administration
- Knowledge of donor rules and regulations, including USG and non-USG requirements
- Knowledge of contracting principles and grant and cooperative agreement mechanisms
- Knowledge of NGO financial management, risk analysis, legal, and regulatory compliance
- Generally Accepted Accounting Principles and internal controls
- Budget preparation, expenditure tracking, reconciliations, and financial reporting
- Strong quantitative, analytical, critical-thinking, and problem-solving skills
- Ability to analyze financial data, identify and resolve errors, and prepare reports
- Strong command of spreadsheet software and Microsoft applications
- Excellent communication and organizational skills
- Ability to motivate and work effectively with others
- Ability to independently use technology to perform work