Executive Assistant (Tanzanian)
About the role
Location: Zanzibar, Tanzania (open for Tanzanian Nationals only) Job Type: Full-time, onsite Pay Rate: TZS 800,000 - 1.5 Million We are seeking a highly organized, tech-savvy, and detail-oriented Executive Assistant with excellent writing skills to support our fast-paced team. The ideal candidate will possess a strong administrative and operational background, high proficiency in written English, and the technical expertise to manage a variety of systems and tools integral to our operations. Copywriting experience is a plus. If you thrive in a dynamic environment, are skilled at coordinating with multiple teams, and can streamline operations effectively, we would love to hear from you! Tasks Key Responsibilities: • Provide comprehensive administrative support to Directors, the Guest Services Team, and the Accounts Department. • Manage a range of operational tasks, including setting up reminders, organizing calendars, and coordinating projects through Asana or similar software. • Oversee high-level administrative duties, such as managing systems crucial to daily operations, creating message templates, and drafting guest communication responses. • Perform day-to-day administrative functions, including handling emails, scheduling, and documentation. • Draft, proofread, and edit business correspondence with impeccable written English. • Prepare reports, presentations, and other documents using MS Office tools (Word, Excel, PowerPoint). • Coordinate and manage tasks across multiple departments, maintaining strong collaboration. • Assist in resolving disputes on platforms like Booking.com. • Maintain and update administrative systems, ensuring efficiency and timely task completion. Requirements Qualifications: • Highly literate, intelligent, and professional • Strong background in administrative and operational support, especially in fast-paced environments. • Exceptional written and verbal communication skills in English. • Proven ability to create and write effective message templates and guest communication responses. • Highly organized, with a keen attention to detail and the ability to manage multiple tasks efficiently. • Proficiency in MS Office, particularly in Excel and Word. • Technologically proficient, with experience in various administrative tools (e.g., Asana, Google Workspace). • Experience in high-level administration, including managing systems and tools used in daily operations. • Must be able to work independently and coordinate across multiple teams effectively. Preferred Skills: • Familiarity with property hosting services (e.g., Airbnb, Booking.com) is advantageous. • Copywriting experience is a strong preference. • Previous experience in a multi-tasking role that involves coordination across teams. Hiring Process: -initial interview with HR (online) -live test (online) -final interview with the Directors -trial period Please submit your application directly through this link: https://hostly.typeform.com/Zanzibar